Open Call Manager

Terms of use

Last updated October 27, 2026

These terms are an agreement between you and LCDBMG LLC ("we", "us"), which runs Open Call Manager (opencallmanager.com) and shareyour.art. When you create an account, you confirm you're 18 or older and agree to these terms and our privacy policy. If you use the sites for an organization, you agree for it and confirm you're allowed to.

The short version

This summary is a guide. If it differs from the full terms below, the full terms apply.

  • Your work stays yours. We use it only to run the sites. Neither we nor the organizations running calls may use it to train AI.
  • An organization runs each call and sets its rules. We provide the tools and aren't part of the deal between you and the organization.
  • Entry fees go straight to the organization, and we take a commission. If you withdraw before judging closes, or the call is cancelled, you get the fee back, including our commission, minus Stripe's processing fee.
  • Be honest, respect other people's work, and keep entries you judge confidential.
  • If something goes wrong, tell us first and we'll try to fix it.

Who's who

  • An organization runs open calls. Its owner and admins are organizers.
  • An artist enters calls. An entry is one artist's submission to one call, and it can hold several pieces.
  • A judge scores entries when an organizer invites them.

One account can hold more than one role. For example, you can judge one call and enter another.

Accounts

  • You must be 18 or older to use the sites, so calls can't be open to anyone younger.
  • Give accurate information and keep your password to yourself. You're responsible for what happens under your account.
  • An organization's owner must be a real person using their real legal name, not a stage name, persona, or brand account. The organization itself can use its own name.
  • We suspend or close accounts only for a good reason. That means we think these terms were broken, the law requires it, or the sites are at risk. Where we can, we'll tell you why first. We may suspend an account immediately, without telling you first, if the law requires it, to stop fraud, or to protect someone from harm.
  • If people disagree about who owns an account or an organization, we decide fairly, based on the evidence we have.
  • You can delete your account at any time from your account page. Our privacy policy explains what happens when you do.

Who can use paid calls

For now, organizations that collect entry fees must be based in the United States, and fees are charged in US dollars. Artists outside the US can enter calls and pay entry fees, except where US sanctions or Stripe's rules don't allow it.

Fees

  • Creating an account, publishing a call, and entering a free call cost nothing. Free calls are limited to 100 entries per call and 3 open calls per month.
  • When a call charges an entry fee, the fee goes to the organization's own Stripe account. We take a commission on each fee at the moment it's charged. Our standard commission is 7.1%. If your organization has agreed a different rate with us, we show it before you publish a paid call. Stripe also charges its own processing fee.
  • Organizations that collect fees must complete Stripe's onboarding and agree to Stripe's Connected Account Agreement, which includes the Stripe Services Agreement.
  • An organization that runs a call on Open Call Manager must collect its entry fees here, not by another method. Fees paid elsewhere aren't linked to the entry, so we can't refund them. Free calls have extra rules, set out under Organizers.

Refunds

  • Artists can withdraw an entry until judging closes. They get the full fee back minus Stripe's processing fee, which Stripe doesn't return. Our commission is refunded too.
  • An organization can cancel a call while it's live or being judged. Every paid entry is then refunded on the same terms, and every entrant is emailed.
  • If an artist deletes their account, their entries in live calls are withdrawn and refunded on the same terms. If an organization's only owner deletes their account, its live calls are cancelled and refunded.
  • We issue refunds from the organization's Stripe balance, because that's where the fee was paid. The organization doesn't have to approve them. If a refund fails, we retry it.
  • If an organization tries to stop or avoid refunds it owes, for example by emptying or closing its Stripe account, we'll report it to Stripe.
  • Once judging has closed, entry fees aren't refundable through us.
  • If you think a charge is wrong, ask the organization or us before disputing it with your bank. Disputes go to the organization's Stripe account, and we may limit an account that disputes a fee it has already been refunded.
  • Organizations are responsible for dispute fees, chargeback losses, and any negative Stripe balance arising from their calls' entry fees, under their own agreement with Stripe.

Organizers

  • Describe each call accurately, including its deadline, fees, eligibility, judging, and awards, and run it as described.
  • State clearly in each call's details any limits on who can enter that are based on demographics or other personal characteristics, such as race, ethnicity, gender, sexual orientation, age, disability, religion, or nationality. If a call excludes anyone on any of these grounds, explain exactly who can and can't enter. Your organization alone is responsible for making sure its eligibility rules are lawful. We don't review them.
  • If a call is limited to any group of people, define the group clearly. A broad label such as "historically marginalized people", "underrepresented artists", or "emerging artists" isn't enough by itself. Say who it includes, so artists can tell whether they're eligible.
  • If a call is limited by location, such as "local artists only", name the area in commonly understood geographic terms, such as a city, county, state, or country. Also say how an artist must be connected to it, for example by living, working, having a studio, or being born there, and for how long if that matters.
  • Spell out every demographic acronym or abbreviation you use, for example "Black, Indigenous, and people of color (BIPOC)" or "lesbian, gay, bisexual, transgender, queer or questioning, intersex, asexual, and others (LGBTQIA+)".
  • If you change a live call, we email the artists the changes affect. Make big changes only when you have to.
  • Describe every award clearly and specifically: what it is and who provides it. Cash prizes must state the amount. Other awards, such as a show or a feature, don't need a dollar value, but must say exactly what the artist gets, for example where, when, and for how long.
  • Every award must be definite. No placeholders such as "award value TBD". No awards described as "possible", "potential", "may be considered for", "eligible for", or any similar wording that leaves it open whether the artist will get it. No promises of future benefits from people or organizations you don't name.
  • Deliver the awards you announce, and follow the laws that apply to your calls.
  • Your organization controls the entries made to its calls. Use them, and artists' information, only to run your call and as your call terms say. "Data protection for organizations" below sets out what you and we each agree to.
  • If you want rights beyond running and judging the call, such as exhibiting or promoting the work, put them in your call terms. Artists must be able to read them before they enter.
  • You may change an artist's entry only to correct an error or because they asked you to.
  • If you export entries, you're responsible for those copies.
  • Never use entries or artists' information to train or improve AI models, or let anyone else do so, including with copies you've exported. If we find that an organization has done this, we'll permanently ban it and the organizers responsible.
  • Invite only judges you trust, and tell artists in your call terms if you'll use AI tools to review entries.
  • Don't use AI tools, scripts, or other automation to get around or avoid any part of these terms.

Free calls and payments

  • Don't get around the limits on free calls, for example by splitting one call into several, or by using extra accounts or organizations.
  • If a call is free, don't collect money from artists for it in any way, on the sites or anywhere else.
  • If a call is free, don't charge artists any fee after they're selected, such as a hanging, exhibition, or participation fee. You may take a commission on sales of the work, or ask artists to cover their own shipping and insurance, but only if your call details say so before artists enter.
  • Don't link to any payment platform, such as PayPal, Venmo, or a donation page, in your call details or your organization's description.

If we find that an organization has got around any of these payment rules for free calls, we'll permanently ban it and the organizers responsible.

Data protection for organizations

Your organization is responsible for the entries made to its calls and the information in them. We store and process them for you, only to provide the sites.

Your organization agrees to:

  • Ask only for information your calls need, and tell artists in your call details how you'll use their entries and information
  • Use entries and artists' information only to run your call and as your call terms say, and never sell them
  • Answer artists' requests about their information, such as to see or delete it, within the time the law requires
  • Keep exported copies secure, share them only with people who need them to run the call, and delete them when you no longer need them
  • Tell us right away if you learn that someone got access to entries who shouldn't have

We agree to:

  • Use entries only to provide the sites to you and the artists who enter, and for nothing else. We never sell them or use them to train AI.
  • Have the people and services that handle entries keep them confidential, under contracts with the same limits. Our privacy policy lists those services, and we update it before adding one.
  • Keep entries secure, and tell you right away about any breach that affects them
  • Pass on artists' requests that come to us, and help you respond to them and meet your other legal duties
  • Delete entries as our privacy policy describes when an artist or your organization is deleted
  • Give you the information you need to show you're meeting these duties

If you need a full data processing agreement, for example because artists from the UK or the European Economic Area enter your calls, email us and we'll provide one. We'll publish one before organizations outside the US can use the sites.

Judges

If you judge a call, you agree to:

  • Keep entries and artists' information confidential
  • Use them only to judge that call
  • Not copy, download, or share them unless the organizer allows it
  • Not put entries or artists' information into AI tools unless the organizer allows it, and never use them to train or improve AI models
  • Tell the organizer about any conflict of interest

Your scores belong to the organization's records for that call. On blind-judging calls, you won't see the artist details the organizer chooses to hide. Blind judging doesn't make entries anonymous to the organizer.

Artists

  • You can use a stage name or persona on your profile. When you pay an entry fee, Stripe needs your real name for your payment details.
  • Enter only work you created or have the right to submit.
  • If your work shows other people, or uses material they own, make sure you have their permission.
  • Read each call's details before entering. The organization sets its own rules.
  • If a call asks whether you used AI, answer honestly.
  • Make sure your entry information, including any documents, is accurate.
  • Organizers can see entries while they're still drafts, so they can help you finish. They score only entries you submit.

Your work and content

You keep ownership of everything you upload. You give us permission to store, copy, convert, and display it only as needed to run the sites. For example, we make thumbnails, show your entries to the organization and judges of the calls you enter, and show your media library to you. This permission ends when you delete the content or your account, except for copies in backups until they expire.

Any rights an organization gets to use your work, for example to exhibit or promote it, come from that organization's call terms, not from us. We won't use your work to promote Open Call Manager or shareyour.art without asking you first.

If we change these terms, we'll never widen what we can do with your work unless you agree.

AI

  • We never use your work, your entries, or anything in your media library to train or improve AI models, even with your name removed. We don't let the services we use do it either.
  • We may use statistics that contain none of your content, such as how long entry forms take, to improve the sites.
  • We'll never change this promise for work already on the sites. If it ever changes, it will apply only to new work and only if you agree.
  • Organizations may never use entries to train AI. We permanently ban any that do. Organizers and judges must also follow the other rules for AI in their sections above.
  • Stripe handles payment information under its own terms, which aren't covered by this promise. See our privacy policy.

Acceptable use

Don't:

  • Upload anything illegal, or anything that infringes someone else's rights
  • Harass anyone, including organizers, judges, or artists over results, or impersonate a person or organization
  • Run fake calls, or collect fees for awards you don't intend to deliver
  • Upload malware, or try to break, overload, or get around the sites' security
  • Scrape the sites, or access other people's data

We may remove content, freeze entries, or suspend accounts that break these terms. Where we can, we'll tell you why. Refunds already owed to artists are still paid.

We report fraud, such as fake calls or fees collected for awards that are never delivered, to Stripe.

Copyright complaints

This section applies to Open Call Manager (opencallmanager.com) and shareyour.art. If you believe something on the sites infringes your copyright, send our designated agent a notice that includes:

  • Your name, address, phone number, and email
  • The work you believe is infringed
  • Where the material is on the sites, with a link if you can
  • A statement that you believe in good faith the use isn't authorized by you, your agent, or the law
  • A statement, under penalty of perjury, that your notice is accurate and you're the owner or allowed to act for the owner
  • Your physical or electronic signature

Send it to: Joshua Curry, LCDBMG LLC, 123 E San Carlos St., #554, San Jose, California 95112, US, (415) 857-4940, jcurry@lcdbmg.com.

When we get a complete notice, we promptly remove or disable the material and tell the person who uploaded it.

If your material was removed and you believe that was a mistake or misidentification, you can send our designated agent a counter-notice that includes:

  • Your name, address, and phone number
  • The material that was removed, and where it was on the sites before it was removed
  • A statement, under penalty of perjury, that you believe in good faith the material was removed by mistake or misidentification
  • A statement that you consent to the jurisdiction of the federal district court for the judicial district where your address is, or, if your address is outside the US, any judicial district where we may be found, and that you'll accept service of process from the person who sent the original notice or their agent
  • Your physical or electronic signature

When we get a complete counter-notice, we send a copy to the person who sent the original notice and tell them we'll restore the material in 10 business days. We restore it 10 to 14 business days after we got the counter-notice, unless they tell us first that they've filed a court action to stop the infringement.

We close the accounts of people who repeatedly infringe.

The service

We work to keep the sites available and your files safe, but we provide them "as is", without warranties of any kind, to the extent the law allows. This doesn't take away rights you have under consumer protection laws that can't be waived, such as California's Consumers Legal Remedies Act. We aren't a party to the arrangement between an organization and the artists who enter its calls, and we aren't responsible for an organization's decisions, judging, or awards. Keep your own copies of your work.

No part of the sites is anonymous, and we don't promise anonymity. Blind judging hides chosen details from judges only. Organizers, Stripe, and we can still see who you are.

Responsibility for claims

To the extent the law allows, we aren't liable for indirect or consequential losses. Our total liability to you is limited to the greater of $100 or, in the 12 months before the claim, the commission we earned on your organization's entry fees (for organizations) or the entry fees you paid through the sites (for artists). These limits don't apply to fraud, willful injury, gross negligence, or breaking the law, or to any liability the law doesn't let us limit.

Organizations cover our costs if someone makes a claim against us because of the organization's calls, call terms, or eligibility rules, or how it handles entries. If you use the sites for a business, you also cover our costs for claims about content you uploaded without the right to share it.

Closing accounts

You can stop using the sites and delete your account at any time. If we close an account for breaking these terms, we follow the same steps as a deletion. Entries in live calls are withdrawn and refunded, and an organization's live calls are cancelled and refunded before it's closed. If we suspect fraud, we may first freeze an organization's calls while we look into it, but refunds owed to artists are still paid. Copies of entries an organization has already exported stay its responsibility.

Changes

We may change these terms. We'll email account holders at least 30 days before a significant change takes effect, and update the date at the top. For a significant change, we'll also ask you to accept the new terms the next time you sign in after it takes effect. If you don't agree, you can delete your account instead. Other changes take effect when we post them, and if you keep using the sites after that, you accept them.

Problems and disputes

If something goes wrong, email us first at info@opencallmanager.com. We'll reply within 7 days and try to put it right. If we can't agree within 30 days, either of us can suggest mediation, but neither has to use it.

Disagreements about a call, such as its rules, judging, awards, or entry fee, are between you and the organization that runs it. We'll help where we can.

Law

These terms are governed by the laws of California, US. Disputes go to the state or federal courts in Santa Clara County, California, unless the law where you live gives you the right to bring them elsewhere.

Notice for California users

Under California Civil Code §1789.3, California users are entitled to this notice. The sites are provided by LCDBMG LLC, 123 E San Carlos St., #554, San Jose, California 95112, US, (415) 857-4940. The charges for using the sites are described under Fees. To resolve a complaint, contact us as described under Problems and disputes. You can also contact the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs in writing at 1625 North Market Blvd., Suite N 112, Sacramento, CA 95834, or by phone at (800) 952-5210.

Contact

LCDBMG LLC
123 E San Carlos St., #554, San Jose, California 95112, US
(415) 857-4940
info@opencallmanager.com